Toastmaster的職務敘述

Duty:

1. ACT as a genial host & conduct the entire program smoothly.

2. Introduce the other members of the program, to create an atmosphere of interest expectation and receptivity     in LESS THAN ONE MINUTE.

PREPARATION：

1. REVIEW “ A Toastmaster Wears Many Hats…Roles of a Member ” and

2. CONFIRM every assignment takers a week before

3. FIND substitute if necessary

4. OBSERVE how to be a TME before and ask for SCRIPT if necessary

5. CHECK with EVP if any special events（Induction, celebration, training…）

ACTION：

1. ARRIVE early in order to finish any last-minute details

2. FILL UP and/or CUT DOWN the time if the gap is too big and/or too tight

3. Always LEAD the applause before & after the speaker starts/finishes

4. Remain STANDING near the lectern after the introduction till the speaker has acknowledged you and assumed control of the meeting, then be seated

5. Whatever the GE, Session Masters forget, you do it.（e.g. write down names of participants for joke session, forget to call upon timer, Ah counter….）

CONCLUSION：

1. Thank every participant and guest for a smooth meeting

2. Remind assignment takers to stay after the meeting to help cleaning up the room

3. Collect script from manual speakers（and session master if available）turn to EVP

4. To welcome back the Club President to continue the Club Business session

A Reminder to the Toastmaster of the Meeting

You will be the TME soon. So please email or call the GE and prepared speakers about 2 weeks before the meeting, and the other assignment-takers about 10 days before the meeting (of course the early the better). If any of them cannot come for the meeting, please tell the VPE immediately.

In order to collect introduction information, you can ask them one or two questions. For example, “Which person do you admire most and why?” When you introduce a prepared speaker, please try to connect that person's features/information with his/her speech title. And please do remember to tell the audience the objectives of that speech.

Please try to be the“mentor”of all the people you contact—especially when some of them are new members. For example,

1. tell Timer, Ah-counter, Vote-counter to memorize the rules well (Do not read).

2. tell the Variety/Joke session master: If the session master decides it to be a joke session, he/she needs to        inform some members (who are not assignment takers) to prepare jokes to share.

3. tell the Table Topics session master: Ask each question briefly but twice, and invite members who haven't       and will not have a chance to speak in the meeting to answer the questions. It is better to prepare several       questions and use one question for one person only, instead of asking many people the same question.

4. tell the prepared speakers to find someone (for example, mentors) edit the script, and to rehearse well.

Please remind the GE to contact the evaluators as early as possible, better 10-14 days before the meeting, too. And ask the GE to tell the VPE if any evaluator cannot come. GE can remind IEs to evaluate based on the present speech objectives, not the future speech objectives.

Please tell the president how to introduce you.

You must already know that TME needs to introduce what Toastmasters is about, especially when we have new guests.

Try to type what you will say and rehearse it in advance. Thank you for your good preparation and your dedication. With your effort, you will be an outstanding TME and we will have a happy and successful meeting!

總主持人（toastmaster of the meeting）

　　總主持人的主要任務是做個親切的主人，主導節目順利進行、介紹各單元的參與者。總主持人的工作若沒做好，整個例會就宣告失敗，這麼重要的工作，要指派對會務及會議程序充分瞭解的會友才能勝任。介紹各單元主持人出場時，要別出心裁以激起聽眾的興趣。總主持人要創造出激趣、期待、包容的氣氛。

會議前

1.與教育副會長確認當天是否有特定的會議主題、節目是否更動。與即席問答主持人討論其職責，提供當天負有任務人員名單，以免他們被點名來即席問答。

2.提前聯絡所有指定演講者提醒他們作好準備並作一簡短訪問。問明演講題目、主講單元、單元目標、時間要求以及可以如何介紹他們的趣事（例如工作、家庭、嗜好、所學、選此講題的原因等）。

3.與總講評員確認他的任務，請他和評估團隊中的其他成員聯絡（指定演講講評員、即席問答主持人、計時員、語言講評員、贅字記錄員等），提醒他應負的職責。

4.為每位指定演講者準備介紹詞，恰當的介紹對演講者的成功表現是很重要的。

5.準備一些串場的話，或許這些話不見得派上用場，但要預防可能的冷場。

　　要記住扮演好總主持人的角色是你在國際演講會所有任務中最有價值的經驗，需要仔細準備才能使節目進行順暢。

會議日

早一點到達會場以完成最後準備事項。與指定演講者確認最後的修改。選擇會場前面的座位，和演講者一樣能迅速方便上台。

會議中

1.用誠懇的態度、充沛的活力、明快的決斷來主持會議。帶領聽眾邁向愉快之旅，讓他們感受到一切順利圓滿。

2.在即席問答單元、各指定演講者、講評單元之前與之後帶頭鼓掌。

3.介紹演講者或單元主持人出場後，站在講台旁等對方與你致意並致意並接過主持棒之後才回座。介紹總講評人的方式和介紹指定演講者一樣，總講評人會負責介紹評估團隊的其他成員。介紹即席問答主持人也用同樣方式，如果即席問答主持人忘了請計時員報告每位即席問答者所用時間以便圈選“最佳即席問答者”，就由你代辦。

4.依次序一一介紹演講人出場。在指定演講單元結束時，請計時員報告每位指定演講者所用時間，並請大家選出“最佳指定演講者”。

5.簡要介紹總講評人，如果總講評人忘了請計時員報告每位評估員所用時間以便填選“最佳講評人”就由你來代勞。

6.在計算選票的空檔，可邀請來賓講話，或者宣佈特別事情（例如確認下次例會的節目等。）如果貴會設有狀項，可由你負責頒發。